Requesting Space

Current USI Students, Faculty and Staff

Special Events and Scheduling is excited to announce the launch of the USI Space Request System, powered by Accruent EMS Web App. The self-service system lets students, faculty and staff create requests for use of campus space for meetings, events and gatherings, and in some cases, receive immediate confirmation for use of a space. This powerful tool also allows users to browse through different dates and locations to see what is going on across campus.

All space requests must be submitted through the USI Space Request System. 

Academic classes are synchronized with Banner on an hourly automated schedule. If you need to make a change to an academic class, please contact the USI Registrar at registrar@usi.edu. 

USI’s Space Request System makes campus event scheduling more efficient and accessible for everyone. 

External Organizations and Community Members

The University of Southern Indiana recognizes its obligation as a public institution to provide services and facilities to community, regional and other non-University groups or individuals. Within a specified timeframe, groups or individuals not affiliated with the University are welcome to reserve indoor or outdoor campus facilities not previously reserved by a group within the University community.

Please email usispecialevents@usi.edu to connect with an event coordinator. Plan to provide the following information, along with your date and time preferences, anticipated attendance, and a short description of the event you plan on hosting: 

• Full Business or Individual Name
• Mailing and Billing Address(es)
• Contact Email
• Contact Phone Number
• Non-profit/government agency status (if applicable)

When you receive a reservation confirmation, please review it thoroughly. Communicate any specific needs or changes with the event coordinator directly, including facility setup, audio-visual elements, parking, additional personnel needs, etc. 

Event Planning Timeline

• Event requests may be submitted as far out as the USI Academic Calendar is published but may not necessarily be confirmed right away.
• Requests requiring a facility agreement will not be contracted more than 365 days in advance.
• Requests for academic space may be bumped within the first 14 days of each academic term, as academic classes have priority over space.
• Requests for athletic space will not be confirmed until the final game/match schedule for the season is published.
• Catering orders must be submitted at least 14 days prior to your event, otherwise late fees will apply. 
• The final catering guarantee and any dietary accommodations are due 7 days prior to your event.
• Review all event orders provided by your event coordinator and communicate any changes within 5 days of your event. Additions and/or changes received less than 5 days prior to an event may not be accommodated.

If your event will be held in the University Center, Performance Center or Griffin Center, our event support team and/or your event coordinator will be on-site to assist you. 

For assistance, please contact USI Special Events and Scheduling at usispecialevents@usi.edu or call 812-464-1930.