Electronic W2 Information

The Human Resources team continues to look for ways to be more efficient, to use available technology, and to be thoughtful in our use of USI resources.

Beginning with 2025 W-2 forms, all active employees will access their W-2s electronically through MyUSI.

Why this change?

• Operational efficiency – Transitioning to electronic W-2s reduces the administrative time required for printing, folding, sealing, and mailing forms.
• Improved reliability – Electronic delivery eliminates delays and undeliverable mail issues that often occur with USPS service.
• Cost savings – This change reduces expenses for toner, specialized W-2 stock, postage, and staff time, allowing resources to be redirected toward supporting university goals.

 How this benefits you:

• Faster access – You will receive your W-2 electronically on or before January 30, 2026, without waiting for mail delivery.
• Convenience – You can print your W-2 on plain paper or save it as a PDF to your personal files or flash drive.
• Reliability – No risk of lost or returned mail; your W-2 is always available in MyUSI.
• History at your fingertips – Previous years’ W-2s remain available in the self-service portal for easy reference.
• IRS guidance included – A direct link to IRS instructions is provided at the top of the form.

Option for Printed/Mailed W-2s (Active Employees):
If you prefer to receive a printed and mailed W-2, you must update your consent in MyUSI:

1. Log in to Self Service in MyUSI.
2. Go to the Employee Dashboard.
3. Click Taxes on the left-hand side.
4. Select Electronic Regulatory Consent.
5. Uncheck the box next to “Consent to receive W-2 electronically.”

This choice will remain in effect until you elect to change it.  

Former Employees:
Anyone who is no longer employed with USI will automatically receive a printed and mailed W-2 at the address on file.

We appreciate your cooperation as we continue to improve efficiency, reduce costs, and provide you with faster, more reliable access to important tax documents.